Tip # 2 – Minimize the use of portable devices
…and the amount of data on portable devices
In order to reduce the risk of losing patient information stored on a portable device, make it a practice to not use portable devices. Raise your employee awareness of the risks of portable devices. Write a memo or send an email to all employees stating that the use of portable devices to store patient information is frowned upon. If employees must use portable devices then the amount of patient information stored on the devices should be only the minimum needed.
If USB drives must be used then only use encrypted USB drives. While it is true that encrypted USB drives are more expensive than non-encrypted USB drives, the cost is not prohibitive. Go to www.cdw.com and type in “encrypted flash usb”. You should see encrypted USB Flash Drives starting at around $25.